Benefits of Using SharePoint Online for the Large and medium scale Information Management

SharePoint is a great tool that offers small to mid-size businesses, but it’s also a great information management tool for large companies. Some expert believes that an organization might need a different solution to store additional data and manage more users, but with SharePoint Online, maintaining the system is the same irrespective of the number of users.

Today managing the platform becomes more than just managing user licenses than about scalability. In terms of storage space Microsoft allows individual site collections to hold a terabyte of information, and the several licensing options available which helps large or medium scale enterprises to control costs.

Below given are some key benefits of using this tool for the enterprise information management.

Instead of using on-premises solution, the new SharePoint Online takes over some backup and recovery duties. This easily helps organization for the dependency on third-party solutions these routine tasks as well as tracking and auditing exactly server performance.

A recent update of SharePoint Online allows any organization to receive updates and utilized new features. For example a busiest month like March might not be the best time to think about new SharePoint features. Previously, these updates are implemented on Microsoft’s schedule, and might throw users if the timing was inconvenient. Now, with SharePoint online get a dashboard for these changes that allow easy process of scheduling or delay some platform improvements.

1. Adding mobility without compromising security:

SharePoint Online gives in the cloud to keep enterprise information management behind virtual private network. This configuration would ensure the content could only be accessed over the company’s network while providing mobility and flexibility for users, all without having to create additional infrastructure for authentication.

2. Hybrid deployments:

Large organizations choose to use a hybrid cloud environment, in which highly secure information, which remains on-premises, while everyday collaboration requires moving to the cloud. SharePoint online stores, personal file shares and personal profiles in the cloud using One Drive, and enterprise to look across in on-premises and cloud environments.

3. Cost control:

Today all the organizations flexible ways to bring collaboration solutions and functions of their workforce while reducing significant cost of the overall cost of the infrastructure. The SharePoint Online helps manage these costs. Depending on the arrangements with Microsoft could use inexpensive, limited licenses for many companies to keep costs down.

4. SharePoint Online allow the easy Microsoft Integration:

SharePoint has been around for 10 years, and like most other Microsoft tools it has slowly matured into prominence. There are still other great tools in the portal marketplace, but when companies look at productivity and driving adoption, this tool dominates its competition by natively integrating with Microsoft Office. While this may seem as another obvious benefit, these features have grown as Office has developed. With Office Web Apps a user not require to leave a browser to accomplish their daily activities.

5. SharePoint Online Centralize entire Content Management:

With the SharePoint Online suite included in Office 365 that are able to create a Public facing website, an Intranet, and any number of collaborative solutions all in a single location. Centralizing an organization's content management creates a strong core of power users that are consistently using the system and can easily identify key points that the system supports.

These five advantages make SharePoint Online an Ideal enterprise information management solution.  Apart got this organization gets the unified collaboration suite with Yammer and SharePoint.  Thus, it helps companies to increase the collaboration.